Getting Started – QuickBooks® 2019 for Mac OS X

Quickbooks packageWhat you Need to Get Started

Before you enable your QuickBooks accounts to download transactions and make online payments, you may need to contact your financial institution (FI) for the following information:

  • Customer ID
  • Personal Identification Number (PIN) or password

 

NOTE:  For QuickBooks Web Connect accounts, use the same customer ID and PIN/password as your financial institution website. For Direct Connect, they may be different. Please contact your financial institution to verify your Direct Connect login information.

Then follow these steps:

  1. Backup Your QuickBooks Data File.For backup instructions, choose the Help menu and use the Search bar available at the top. Search for Back Up and follow the instructions on screen. The first time you do a backup, QuickBooks will guide you through setting backup preferences.
  1. Download the latest QuickBooks update.For update instructions, choose the Help menu and use the Search bar available at the top. Search for Update QuickBooks, select Check For QuickBooks Updates, and follow the instructions.

Set Up an Account for Online Banking (Direct Connect)

  1. Choose Banking menu > Online Banking Setup.

Screen showing drop down menu with highlight on Online Banking Setup

  1. Enter the name of your financial institution.
    Screen view to enter the name of your financial institution
  2. Choose your financial institution and click Next.
  3. Follow the instructions in the wizard. If prompted for connectivity type, select Direct Connect.
  4. The Online Banking Assistant window displays during setup. Select Yes, my account has been activated for QuickBooks online services, then click Next.
  5. Enter credentials and click Sign In.
  6. For each account you wish to download into QuickBooks, click Select an Account to connect to the appropriate existing account register.
  7. Click Next and then click Done.

Set Up an Account for Online Banking (Web Connect)

  1. Log in to your financial institution’s (FI’s) web site. Download your transactions according to your financial institution’s instructions.You will need to select the download type for QuickBooks, such as “QuickBooks Web Connect (*.QBO).”NOTE:  The Mac operating system should save the file to a default location. Please make note of this location for the next steps.
  2. Open QuickBooks and your Company file, then choose the Banking menu > Downloaded Transactions > Import File.You will see an import dialog.
    Screen view of importing a file
  1. Navigate to and select the file you downloaded in Step 1, then click Open.You will see a dialog like this one, with your FI accounts listed.
    Screen image of how to select an account
  1. Click on Select an Account for each account and choose which account in QuickBooks to connect it to. If you do not yet have an account in QuickBooks to connect with, you can select New… as shown below.
  2. After creating a new account, you may need to click Select an Account again and select the new account.
  1. When done, click Next at the bottom.You will receive a message that you have successfully set up your accounts.
  1. Click Close to return to the Downloaded Transactions window.

Updating an Account (Direct Connect)

  1. Choose Banking menu > Downloaded Transactions.
    View of account information
  2. Click Download to update only the selected account, or Download All to update all of your accounts activated for online banking.
  3. QuickBooks will open a window to enter the account PIN or password supplied by your financial institution. Enter this and then click OK.
    Login information
    NOTE:  You can choose to add your online banking password to your Mac OS Keychain. Intuit does not recommend saving your online banking password in this manner.QuickBooks will then connect and synchronize online banking transactions with the financial institution.
  1. QuickBooks will give you a count of how many transactions were imported. Click OK to continue.
  2. QuickBooks will then return to the Downloaded Transactions window and open the register for the selected account so that you can begin the transaction matching process.Screen showing imported transactions view

Updating an Account (Web Connect)

  1. Choose the Banking menu > Downloaded Transactions.
  2. Select the Web Connect account you want to update in the upper left corner. Then click Download.
    View of downloaded transactionsNOTE:  For Web Connect accounts, QuickBooks will open your financial institution (FI) website. Log in and download the QuickBooks web connect file (*.QBO) per the financial institution’s instructions. Alternately, you can log into the FI website outside of QuickBooks and follow the steps below.
  1. When you begin the web connect download from the FI website, your web browser should give you the option to either “open” the file or “save” it.
  • If you open it, QuickBooks will take over and begin the import process.
  • If you save it, you can import it later using the Import File button in the
  1. QuickBooks will then import the online banking transactions.
  2. When done, QuickBooks will give you a count of how many transactions were imported. Click OK to proceed.
  3. QuickBooks will then return to the Downloaded Transactions window and open the register for the selected account so that you can begin the transaction matching process.

Special Note 1:  Matching and Adding Transactions

  1. Choose Banking menu > Downloaded Transactions.
    Screen showing downloaded
  2. Click the QuickBooks Account menu and choose the account you want to import into.
  3. Use the buttons at the bottom of the Downloaded Transactions window to add downloaded transactions to the account register. You can add multiple transactions at once, match them to transactions already in the register, and more.
  4. For detailed instructions on how to match and add transactions go to the QuickBooks Help menu, and use the search field at the top to search for “Match Transactions,” then select the article Online Banking: Updating your Register.